PRIVACY NOTICE ON THE PROCESSING OF PERSONAL DATA

(pursuant to Article 13 of Regulation (EU) 2016/679 – “GDPR”)

Data Controller

The Data Controller is GOLDEN AGE S.S.D. A R.L. (hereinafter, the “Organization”), with registered office at Via Camisano, 90 – 47521 Cesena (FC) – Italy, Tax Code and VAT No. 04242310409 – Certified Email (PEC): goldenage2015@pec.it

Personal Data Processed

The personal data processed are collected through registration forms and participation in events and may include:

  • identification and personal data of the minor and, where provided, of parents or legal guardians;

  • contact details (email address, phone number);

  • data relating to participation in events;

  • photographs and video recordings taken during activities and events;

  • any additional data voluntarily provided by the data subject or by the person exercising parental responsibility.

Purposes of Processing and Legal Basis

Personal data will be processed for the following purposes:

1. Event registration and participation management

Processing necessary to manage registration, organization and execution of activities and events.

  • Legal basis: Article 6(1)(b) GDPR and, for minors, consent of the parent or legal guardian pursuant to Articles 6(1)(a) and 8 GDPR.

2. Use of images and videos

Creation and use of photographs and video recordings for institutional communication and promotional purposes related to the Organization’s activities.

  • Legal basis: explicit consent of the data subject or, in the case of minors, of the parent or legal guardian (Article 6(1)(a) GDPR).

3. Informational and promotional communications

Sending informational communications related to events and, only with separate consent, promotional communications concerning initiatives of the Organization or its partners.

  • Legal basis: explicit consent (Article 6(1)(a) GDPR).

  • Failure to provide consent does not affect participation in events.

Methods of Processing

Personal data are processed using manual and electronic tools, in accordance with the principles of lawfulness, fairness and transparency and strictly for the purposes indicated above.

Appropriate technical and organizational security measures are implemented to ensure confidentiality, integrity and availability of the data.

Data Recipients

Personal data may be communicated to:

  • internal staff of the Organization;

  • external parties appointed to provide technical, organizational and logistical support;

  • photographers and videomakers engaged to document the events;

  • public authorities or other entities where required by law or by order of the competent Authority.

Personal data will not be disclosed or communicated for purposes other than those described without specific consent.

Data Retention

Personal data will be retained:

  • for the time strictly necessary to manage registration and events;

  • for longer periods where required by administrative or legal obligations;

  • until consent is withdrawn for processing activities based on consent (e.g. images, promotional communications).

Data Subject Rights

Pursuant to Articles 15–22 GDPR, the data subject or the person exercising parental responsibility has the right to:

  • obtain confirmation as to whether personal data are being processed and access such data;

  • request rectification or erasure of inaccurate or unlawfully processed data;

  • request restriction of processing;

  • object to processing;

  • receive the personal data in a portable format;

  • withdraw consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal;

  • lodge a complaint with the competent Data Protection Authority.

Requests may be sent to:

📧 Email: info@theweek.it

📞 Phone: +39 347 867 3186

📬 PEC: goldenage2015@pec.it

Processing of Minors’ Data

Personal data of minors are processed only with the explicit consent of parents or legal guardians.

In the absence of valid consent for the use of images and videos, the minor will not be portrayed or recorded in an identifiable manner.

Special Categories of Personal Data

Where special categories of data are provided (e.g. health data related to sports medical certification), such data will be processed solely for the stated purposes and only with explicit consent, in accordance with Article 9 GDPR.

Right to Withdraw Consent

Consent may be withdrawn at any time by sending a written request to the contact details indicated above.

Updates to This Privacy Notice

This Privacy Notice may be updated to reflect regulatory changes or organizational developments.

The updated version will be published on this website.

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